Join our team.

Role Overview

Alice Art Gallery is seeking a detail oriented and organized Operations Coordinator to support daily business operations through digital record management, scheduling, documentation and cross team communication. This role maintains accurate operational information, coordinates projects, tracks deadlines and improves internal workflows that support our art services and client operations. The ideal candidate is proactive, comfortable with digital systems and able to coordinate multiple tasks while maintaining accurate records in a remote work environment.

Key Responsibilities

• Maintain accurate client records, artwork documentation, service requests and project information across internal systems.
• Coordinate schedules, service requests, project timelines and task assignments with internal teams and external partners.
• Track project updates, delivery schedules, outstanding requests and operational deadlines.
• Facilitate clear communication between management, clients, logistics partners and other stakeholders.
• Identify record inconsistencies, scheduling conflicts and operational bottlenecks, then escalate concerns and recommend improvements.
• Document and standardize internal procedures to support consistent and efficient workflows.
• Coordinate new client projects, service arrangements and updates to ongoing assignments.
• Review digital records and documentation for accuracy and completeness.
• Prepare operational reports, maintain task trackers and follow up on outstanding items to support timely completion.
• Support management with administrative coordination and process improvement initiatives.

Preferred Qualifications

• Experience in operations coordination, administrative support, project coordination or business operations.
• Strong organizational skills and attention to detail.
• Proficiency with spreadsheets, digital databases and common workplace software.
• Excellent written communication and cross team coordination skills.
• Ability to manage competing priorities and meet deadlines independently.
• Comfort working remotely and collaborating across teams.
• Experience in logistics, inventory administration, client services or project support is an advantage.

Work Environment

This fully remote position focuses on digital administration, operational coordination, documentation and communication. The coordinator collaborates remotely with internal teams and external partners to support ongoing projects and daily business operations.